Senior Executive Assistant to the CEO

Categories

Executive

Location

Arlington, Virginia

Job Description

Stand Together is a dynamic and mission-driven organization committed to driving positive social change and empowering individuals to overcome barriers. Join our team and be part of a collaborative community that values innovation, personal responsibility, and the power of bottom-up solutions. Together, we will create a society that fosters opportunity, dignity, and well-being for all.

Stand Together is growing and so is the impact of our work to empower individuals to realize their potential.  We are seeking a Senior Executive Assistant to directly support and partner with our CEO, Brian Hooks. 
 
In this role, you will serve as a key partner to our CEO fully supporting calendaring and scheduling, travel and logistics, partner communication, and triaging priorities.  You will be an extension of the CEO’s day-to-day activities and help ensure his time and bandwidth are maximized amongst a range of competing priorities.  If you thrive from always being the one on top of things in a hyper-paced environment; if you pride yourself in your business acumen and not just checking boxes but helping drive your business forward through executive support, let’s talk.
 
To be successful in this role, you will have experience directly supporting the CEO or top executive at a fast-paced organization.  You will have a high-degree of business acumen and examples of approaching your role as a partner, not just an assistant.  Finally, you will have experience representing your principal and your brand to top external partners.

Your Responsibilities Include

  • Calendar management.  Build and maintain a deep understanding of priorities to effectively allocate the principal's time.  Prioritize a high volume of inquiries and requests while troubleshooting conflicts for your team.  Make judgements on time and recommendations grounded in strategic priorities to ensure smooth day-to-day engagements.
  • Meeting preparation and participation.  Assemble meeting agendas, record meeting minutes and notes, and oversee A/V needs and action items.
  • General administrative support.  Process invoice payments, reconcile receipts and expense reports on behalf of the leaders, and book and coordinate travel, itineraries, and logistics.
  • Identify areas to increase efficiency and innovate to improve administrative processes.  Apply entrepreneurial thinking to identify opportunities to help the team support the organization's goals more effectively.  Collaborate with internal and external Executive Assistants to understand prioritization and make trade-offs.  Identify and learn new tools and techniques to elevate the level of support and partnership the administrative team can give.
  • Travel and logistics.  Schedule all travel arrangements including air travel, hotel accommodations and ground transportation.

Knowledge and Skills You Bring to the Organization

  • 5+ years of professional experience, with at least 2 years directly supporting a top executive as an EA, Chief of Staff, Personal Assistant, or similar capacity.
  • Demonstrated high level of confidentiality, sense of judgment, and ability to improvise and creatively problem-solve while maintaining composure.
  • High degree of judgement in managing the principal's time effectively in a fast-paced environment.
  • Ability and interest to be available and responsive outside of normal business hours
  • Unparalleled attention to detail and drive to take the initiative, with the professionalism to interact with employees and key external partners.
  • Ability to think strategically about the principal's time as an allocation of resources.
  • Articulate and concise oral and written communication skills.
  • Proficiency with Microsoft Office: Word, Excel, Outlook (including expertise with Outlook's calendar function), and PowerPoint
  • An excitement for Stand Together's work and vision.

Stand Together helps social entrepreneurs supercharge their efforts to help people improve their lives. We connect them with passionate partners and the resources necessary to make a greater difference.  Through our philanthropic community, we tackle some of the nation's biggest challenges so that every person has the opportunity to realize their extraordinary potential. Stand Together partners with people from diverse perspectives and backgrounds—including people in education, business, community non-profits, and public policy—to accomplish more together than any of us could on our own.   
  
Our Values Working at Stand Together is different from many other organizations. We have a relentless commitment to a culture based on a business philosophy called Principle Based Management® (PBM®). Informed by the principles that allow a free and open society to flourish, PBM® prepares individuals to innovate, improve, and transform while fostering a healthy, growing organization that creates long-term value for its clients and supporters and fulfillment for its employees.    
  
We believe that diversity in experiences, perspectives, knowledge and ideas fuels creativity, broadens knowledge, and helps drive success. That’s why we’re proud to be an equal opportunity employer and strive to treat all employees and applicants with honesty, dignity, respect and sensitivity. We welcome all qualified applicants regardless of color, race, religion, religious creed, sex, gender or gender identity, gender expression, sexual orientation, national origin, citizenship, ethnicity, ancestry, age, physical disability, mental disability, medical condition, pregnancy (including medical needs which may arise from pregnancy, childbirth, or related medical conditions), military and veteran status, genetic information, marital or familial status, political affiliation, or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances.