Executive Assistant (Charles Koch Foundation)

Organization

Charles Koch Foundation

Location

Arlington, Virginia

Job Description

Stand Together is a dynamic and mission-driven organization committed to driving positive social change and empowering individuals to overcome barriers. Join our team and be part of a collaborative community that values innovation, personal responsibility, and the power of bottom-up solutions. Together, we will create a society that fosters opportunity, dignity, and well-being for all. 
We are seeking an Executive Assistant to support the Chief Operating Officer and 3 leaders at the Charles Koch Foundation. As an integral part of the Stand Together philanthropic community, the Charles Koch Foundation works to ensure all people have the opportunity to live a life of meaning and contributions based on their unique gifts and aptitudes. We do this by investing in social entrepreneurs who can transform the institutions most responsible for lifelong learning and empower people to engage in work that enables virtuous cycles of mutual benefit.
In this role, you will take pride as a valued business partner who understands your leader's priorities. As a strategic thinker, you connect task management to organizational priorities with a high degree of confidentiality, sense of urgency, and customer focus. You will identify and anticipate needs and know that success or failure is determined by thoughtfulness and the ability to execute with excellence.  You enjoy being part of a team that supports one another and finds fulfillment by helping others achieve success.

Your Responsibilities Include

  • Calendar management.  Manage high volume and complex calendars with internal and external stakeholders. Develop an understanding of priorities to effectively allocate the principle’s time. Prioritize inquiries and requests while troubleshooting conflicts for your team. Collaborate with internal and external stakeholders and make appropriate trade-offs based on time and priorities.
  • General administrative support. Coordinate all logistics for meetings, catering, and visitors. Coordinate travel and reconcile expenses. Contribute with team projects and operational improvements as needed. Process invoice payments on behalf of the team.
  • Identify areas to increase administrative efficiencies. Identify and learn new tools and techniques to improve processes and elevate administrative support and partnership.

Knowledge and Skills You Bring to the Organization

  • 5+ years of professional experience.
  • Professional manner and strong interpersonal communication skills, written and verbal.
  • Excellent organizational skills with sharp attention to detail and the ability to think ahead, problem solve, engage proactively, and take initiative.
  • Have a collaborative approach to work; give and receive feedback respectfully.
  • Ability to improvise and creatively problem-solve while maintaining composure.
  • Ability to think strategically about the leader’s time as an allocation of resources.
  • Demonstrate an elevated level of confidentiality and sense of judgment. 
  • Proficiency with Microsoft Outlook and Concur for expense reporting.
  • A clear understanding of and excitement for Stand Together's vision

Standout Candidates May Also Bring

  • Proficiency with Salesforce

What We Offer

  • A meaningful career where your work will improve the lives of millions of Americans
  • A vision-driven organization of over 1,000 employees across the country who are dedicated to improving the lives of others
  • Competitive salaries and bonuses. Our salary and bonus strategies are aligned to the value you create, not a standardized bell curve
  • Generous 401K match - 6% match with immediate vesting
  • Competitive health and wellness benefits
  • Our flexible time-off policy allows all employees to take planned and unplanned time off as needed
  • Mileage reimbursement for business travel separate from your commute
  • Commuter assistance plans to offset the cost of commuting into our headquarters (on-site parking or metro)
  • Opportunities for professional development and mentorship that can strengthen your effectiveness through Principle Based Management and other industry specific programs

Stand Together helps social entrepreneurs supercharge their efforts to help people improve their lives. We connect them with passionate partners and the resources necessary to make a greater difference.  Through our philanthropic community, we tackle some of the nation's biggest challenges so that every person has the opportunity to realize their extraordinary potential. Stand Together partners with people from diverse perspectives and backgrounds—including people in education, business, community non-profits, and public policy—to accomplish more together than any of us could on our own.   
  
Our Values Working at Stand Together is different from many other organizations. We have a relentless commitment to a culture based on a business philosophy called Principle Based Management® (PBM®). Informed by the principles that allow a free and open society to flourish, PBM® prepares individuals to innovate, improve, and transform while fostering a healthy, growing organization that creates long-term value for its clients and supporters and fulfillment for its employees.    
  
We believe that diversity in experiences, perspectives, knowledge and ideas fuels creativity, broadens knowledge, and helps drive success. That’s why we’re proud to be an equal opportunity employer and strive to treat all employees and applicants with honesty, dignity, respect and sensitivity. We welcome all qualified applicants regardless of color, race, religion, religious creed, sex, gender or gender identity, gender expression, sexual orientation, national origin, citizenship, ethnicity, ancestry, age, physical disability, mental disability, medical condition, pregnancy (including medical needs which may arise from pregnancy, childbirth, or related medical conditions), military and veteran status, genetic information, marital or familial status, political affiliation, or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances.