Executive Assistant, Charles Koch Foundation

Organization

Charles Koch Foundation

Location

Arlington, Virginia

Job Description

Stand Together is a philanthropic community that helps America’s boldest changemakers tackle the root causes of our country’s biggest problems, from education to the economy, broken communities, and toxic division, among dozens of other pressing issues. We provide our partners with access to resources including funding, thought leadership, a network of peers, and a playbook for applying proven principles to transform lives and society. 
We are seeking an Executive Assistant to support the Chief Operating Officer and 3 leaders at the Charles Koch Foundation. As an integral part of the Stand Together philanthropic community, the Charles Koch Foundation works to ensure all people have the opportunity to live a life of meaning and contributions based on their unique gifts and aptitudes. We do this by investing in social entrepreneurs who can transform the institutions most responsible for lifelong learning and empower people to engage in work that enables virtuous cycles of mutual benefit.
In this role, you will take pride as a valued business partner who understands your leader's priorities. As a strategic thinker, you connect task management to organizational priorities with a high degree of confidentiality, sense of urgency, and customer focus. You will identify and anticipate needs and know that success or failure is determined by thoughtfulness and the ability to execute with excellence.  You enjoy being part of a team that supports one another and finds fulfillment by helping others achieve success.

How You Will Contribute

  • Calendar management.  Manage high volume and complex calendars with internal and external stakeholders. Develop an understanding of priorities to effectively allocate the principle’s time. Prioritize inquiries and requests while troubleshooting conflicts for your team. Collaborate with internal and external stakeholders and make appropriate trade-offs based on time and priorities.
  • General administrative support. Coordinate all logistics for meetings, catering, and visitors. Coordinate travel and reconcile expenses. Contribute with team projects and operational improvements as needed. Process invoice payments on behalf of the team.
  • Identify areas to increase administrative efficiencies. Identify and learn new tools and techniques to improve processes and elevate administrative support and partnership.

What You Will Bring

  • 5+ years of professional experience.
  • Professional manner and strong interpersonal communication skills, written and verbal.
  • Excellent organizational skills with sharp attention to detail and the ability to think ahead, problem solve, engage proactively, and take initiative.
  • Have a collaborative approach to work; give and receive feedback respectfully.
  • Ability to improvise and creatively problem-solve while maintaining composure.
  • Ability to think strategically about the leader’s time as an allocation of resources.
  • Demonstrate an elevated level of confidentiality and sense of judgment. 
  • Proficiency with Microsoft Outlook and Concur for expense reporting.
  • A clear understanding of and excitement for Stand Together's vision

Standout Candidates May Also Bring

  • Proficiency with Salesforce

What We Offer

  • Competitive benefits: Enjoy a 6% 401(k) match with immediate vesting, flexible time off, comprehensive health and dental plans, plus wellness and mental health support through Peloton and Talkspace.
  • A meaningful career: Join a passionate community of over 1,300 employees dedicated to improving lives and driving innovative solutions to complex social challenges.
  • Commitment to growth: Thrive in a non-hierarchical environment that empowers employees to discover, develop and apply their unique talents.
  • Competitive compensation: Our approach rewards the value you create through competitive salaries and bonus opportunities, allowing you to share in the success you help drive.

Our Values: Working at Stand Together is different from many other organizations. Our culture is deeply rooted in Principle Based Management® (PBM®), a framework guided by the principles that drive human progress, such as dignity, openness, and bottom-up empowerment. PBM® empowers our employees to be entrepreneurial, to innovate, and to continually drive transformation.   
 
We believe diversity fuels creativity, broadens knowledge, and helps drive success, and that is why we’re proud to be an Equal Opportunity Employer and strive to treat all employees and applicants with honesty, dignity, respect and sensitivity.